Childcare

Detailed list of this module's new features…

Child's record

• Complete medical record (allergies, vaccinations, etc.);
• Unlimited number of parents, persons responsible, payers and emergency contact persons;
• Increase in customizable fields;
• Possibility of linking brothers and sisters enrolled in the same childcare service;
• Integration of fixed period invoices by default (not linked to the attendance grid);
• Retention of the history of the values used on a given date for the Infant, Handicapped, Condition and Status parameters;
• Addition of a field to manage the second language of children and parents;
• Temporal management of banks of days (allowing consultation of use of the banks for each cycle);
• Addition of a report in Cardex format allowing printing of the records and their provision in emergencies.

Parent's record

• Addition of telephone numbers.

Billing

• Possibility of billing childcare fees by the month;
• Integration of fixed billing items (not linked to the attendance grid) to be billed for each attendance period;
• Calculation of childcare expenses by project;
• Substantial increase in the processing speed of childcare expense billing;
• Integration of a discount concept by service or for the entire invoice;
• Creation of percentage or dollar discounts;
• Temporal management of discounts;
• Deduction (configurable) of management expenses from the payment to HCPs;
• Compliance with the precise date when a child is enrolled as “handicapped” and revision of the billing accordingly;
• Integration of invoices for parents while retaining the detailed history;
• Management of accounts receivable by aging of accounts;
• Entry of a cancellation transaction completing the history upon cancellation of an invoice;
• Management of prepaid amounts;
• Retroactive management of childcare expense rates;
• Possibility of repetitive billing of expenses;
• Possibility of modifying invoices before saving, thus allowing modification of certain invoices in the batch to add or substract billing amounts;
• Possibility of billing expenses to parents on the waiting list.

Attendance record

• New navigation from one period to another;
• Possibility of enrolling a child in two groups for the same attendance week;
• Attendance management by group (including a history);
• More detailed display of the transactions inherent in each attendance.

Cheques and cash inflows

• New wizard for batch entry of postdated cheques;
• Merging of cash inflow wizards allowing entry of payments by cheque or in cash or pre-authorized payments;
• Possibility of indicating an alternate beneficiary of the receipt related to a payment;
• Automatic closing of a batch of pre-authorized payments after a cash inflow;
• Validation and partial retention of credit card numbers for better tracking;
• Possibility of entering prepaid amounts for HCPs.

HCP's record

• Addition of a tab to manage inspection visits;
• Temporal management of parameters.

Calendars and waiting list

• Management of special days by components and by HCP;
• Development of child selection parameters;
• Temporal management of applications for places;
• Management of parents and multiple persons responsible;
• Possibility of printing mailing labels.

Inventory management

• Childcare goods inventory management tool;
• Addition of the photo for each article;
• Register of articles loaned to employees, parents, persons responsible for home daycare or individuals recorded in the General Directory;
• Insurance claim report.